How to Negotiate Your Wedding Packages with Your Wedding Photographer
Introduction :
Planning a wedding is a monumental task, and one of the most important decisions you’ll make is choosing the right photographer to capture your big day. As someone who has been in the wedding photography industry for over 11 years, I’ve worked with countless couples, and one topic that often comes up is negotiating wedding packages. While it might seem daunting, negotiating your wedding photography package can be a smooth process if you approach it thoughtfully and with clear priorities. Let’s dive into how you can do this effectively.
Step 1: Prioritise with the MoSCoW Method
Before you even meet with potential photographers, it’s crucial to have a clear understanding of what you want and what you’re willing to compromise on. This is where the MoSCoW method comes in handy. It stands for Must have, Should have, Could have, and Won’t have, and it’s a fantastic way to prioritise your needs.
- Must Have (Non-Negotiables): These are the elements that are absolutely essential for your wedding photography. It could be full-day coverage, a certain number of edited photos, or a specific style of photography.
- Should Have (Important but Not Vital): These are initiatives that are important but not deal-breakers. For instance, having a second photographer or an engagement shoot.
- Could Have (Nice to Have with Significant Value): These are extras that would be great but are not necessary. Think of add-ons like a wedding album or additional retouching.
- Won’t Have (Low Impact Extras): These are things that you can easily live without. Perhaps you don’t need the photo booth or the drone footage.
By clearly outlining your priorities, you’ll be better prepared to discuss what you truly need versus what’s optional, giving you a strong foundation for negotiation.
Step 2: Do Your Research
Before meeting with photographers, take some time to research what other photographers are offering and their price ranges. Many photographers list their starting prices on their websites, which can give you an idea of the going rates. However, remember that these prices often represent the most basic package, and your specific needs might cost more. Having this knowledge will give you a better sense of what’s reasonable and will strengthen your position when negotiating.
Step 3: Meet Your Photographer
Once you’ve shortlisted a few photographers, it’s time to meet them in person. This step is crucial because not all photographers are the same, and building a positive rapport is key. Break the ice, appreciate their work, and establish a connection. This isn’t just about the transaction; it’s about finding someone who understands your vision and whom you feel comfortable with
Step 4: Review Their Regular Packages
Ask the photographer to walk you through their regular packages. Focus on the one that aligns most closely with your requirements. At this point, you should know what you’re looking for and can start discussing how the package can be tailored to fit your needs.
Step 5: Customise the Package
After you’ve reviewed the packages, ask about removing any items you don’t need and what the cost would be without them. Most photographers, myself included, offer an à la carte system, which allows you to pick and choose the services that matter most to you. This flexibility can often lead to a more customised and cost-effective package.
Step 6: Evaluate the Pricing
Now that you’ve narrowed down the options and customise a package, take a moment to consider the
pricing they’ve offered. Compare it with the research you did earlier to see if it aligns with what you expected. Make sure you have a clear discussion about every detail: How many people will be there on the shoot? What will be covered? Are there any additional costs that might come up?
Being transparent about your budget and expectations will help you and the photographer get on the same page. This is also the time to ask about any possible discounts or seasonal offers they might have.
Step 7: Take Your Time
After discussing the details, don’t feel pressured to make an immediate decision. Take some time to reflect on everything you’ve discussed. How your wedding is captured will stay with you for the rest of your life, so it’s essential to be sure about your choice. If you need a day or two to think it over, most photographers will understand and respect that.
Step 8: Follow Up
Once you’ve had time to consider your options, call the photographer back. Express your appreciation for their time and the connection you felt. This is the moment to ask if they can offer you the best possible price. If they enjoyed working with you and feel a connection, they may be more willing to offer a discount.
Step 9: Final Decision
After receiving the final offer, it’s time to make your decision. It’s important not to push too hard for further discounts, as this might lead to compromises that could affect the quality of the work. Remember, the objective is to have beautiful, lasting memories, not just to save a few extra dollars. By being respectful and understanding, you’ll leave a positive impression on your photographer, which could lead to some unexpected perks, like extra edits or social media reels at no additional cost.
Conclusion:
Negotiating your wedding photography package doesn’t have to be a stressful experience. By approaching it with clear priorities, doing your research, and building a good relationship with your photographer, you can create a package that meets your needs and fits within your budget. Remember, the key to a successful negotiation is mutual respect and understanding. When both you and the photographer are happy with the agreement, it sets the stage for a positive working relationship and, ultimately, stunning wedding photos that you’ll cherish forever.
*Take your time, decide wisely, and feel free to reach out to us if you have any questions—I’m here to help make your wedding memories truly unforgettable.*
Feel free to contact us or WhatsApp on +91 9024 64 5462
– Abhinav Pardesi
